Keep your notes private and secure

Lock Remindly with Face ID

App Lock is off until you turn it on, and it's set separately on each iPhone, iPad and Mac. Repeat these steps on every device you want locked.

1. Open Settings in Remindly.

   On iPhone and iPad, tap the person icon at the top of the sidebar. On a Mac, choose Remindly → Settings…

2. Under App Lock, turn on Require Face ID.

   The switch is named for what your device uses: Require Touch ID, or Require Passcode (Require Password on a Mac) if it has neither.

3. Confirm with Face ID, Touch ID or your passcode.

   Remindly checks that it works before it turns on. On an iPhone or iPad with Face ID, you're asked the first time whether Remindly may use it. Allow it.

4. Under Lock, choose how soon it locks after you leave.

   Immediately, or after 1, 5 or 15 minutes, or an hour. iPhone and iPad start at Immediately. A Mac starts at After 5 Minutes, since you switch apps all the time there.

If Face ID or Touch ID doesn't recognize you, use your device's passcode, or your Mac's login password. Remindly has no PIN of its own, so there's nothing extra to remember.

What App Lock hides

While Remindly is locked, it shows a lock screen in place of your notes. It also keeps them out of the places they could be glimpsed from outside the app.

Capture while locked

A locked Remindly still takes new notes. You can write one down without unlocking, and without seeing any other note.

• From Remindly's lock screen: tap New Note. On iPhone and iPad you get a blank note (or Scan Document) that saves to All Notes. On a Mac it opens Quick Capture.
• On iPhone and iPad: the New Note button on your Lock Screen, Control Center, Siri and Shortcuts all keep working.
• On a Mac: Quick Capture with ⌃⌥N, Siri and Shortcuts keep working.
• The share sheet: saving a web page or a link to Remindly works as usual. More about saving web pages.
• Siri and Shortcuts: "Add a note in Remindly" saves without asking. Only the actions that open or change existing notes need you to unlock. More about Siri and Shortcuts.

Share one note by link

A share link shows a single note as a read-only web page. Whoever opens it sees that note and nothing else in your account. You choose who can open it, and you can turn the link off at any time. Links are made in the iPhone, iPad and Mac apps.

1. Open the note and tap Share in the toolbar.

2. Under Who can open it, pick one of the three choices below.

3. If you like, turn on Expires and pick a date and time, or Limit views and choose how many.

   Each person who opens the link uses one view. When the date passes or the views run out, the link stops working.

4. Tap Create Link, then Copy Link, or Send… to pick an app or a person.

   Remindly needs a connection to make the link. The note then shows a chip above its title, such as Shared with 2 people.

What the shared page shows

A link for invited people or with a password asks for the code or the password first. Until then, the page shows nothing of the note, not even its title, and neither do link previews in chat apps. Once someone is in, they see a clean copy of the note with the Remindly name at the top. Nothing on it leads back into your account.

• It always shows the note as it is now. Edits you make after sharing appear on the page too, so stop sharing before you add anything private.
• It stays out of search and caches. The page asks search engines not to list it and tells browsers not to store it, so once you stop sharing, it can't be opened again from a saved copy.
• It doesn't give away its address. When someone follows a link in your note, the site they land on isn't told where they came from.
• It's read-only. Nobody can change your note through the link, and the page runs no scripts.
• You can see how often it's opened. For a link limited to invited people, a password or a number of views, the Share Link panel shows how many times it has been opened.

Want to send a copy instead of a live page? Share the note as Markdown. A copy doesn't change when you edit the note, but you can't take it back either.

Change or stop sharing

Open the note and tap Share, or the chip above its title. Change who can open the link, its expiry or its view limit, then tap Save Changes. Changes apply right away: someone you take off the list, or who only knows the old password, can't open the note any more.

To turn the link off for good:

1. Open the note and tap Share, or the chip above its title.

2. Tap Stop Sharing, then Stop Sharing again to confirm.

   The link stops working for everyone, including people you let in earlier. They see "This note isn't available" instead.

• Sharing again makes a new link. The old one never comes back, so a link that went to the wrong person stays dead.
• An expired or used-up link stays on the note, with Link expired or Link used up above its title. Move its expiry or allow more views to turn it back on, or stop sharing.
• Moving a note to the Trash hides its page until you restore the note. Restoring it brings the same link back, so stop sharing first if you don't want that.
• Deleting a note for good deletes its link, and deleting your account deletes all of them.
• To see what you've shared, look for the icons in your notes list: a globe for anyone, two people for invited people, a lock for a password.

Keep your account safe

App Lock covers your notes on one device. A few habits look after the rest.

Delete your account

1. If you want a copy, export your notes as Markdown first.

2. In the iPhone, iPad or Mac app, open Settings and tap Delete Account…

3. Tap Delete Account and All Notes.

Your notes, notebooks, attachments, sign-ins and share links are deleted for good. This can't be undone.

If something's not right